With all the security threats floating around these days, your better off backing up your valuable files. It could be those papers that you spent endless nights writing or contracts that are waiting to be proposed, but whatever it is you can save yourself a lot of trouble by performing a couple of quick painless tasks.In my experience, you can simple backup by dragging the necessary files you would like to backup to a secondary source such as a CD, external hard drive, disk, USB key, etc. But, if you keep version of the document on your pc and your drive, you’re eventually going to run into trouble when they get out of sync and you overwrite something new with something old.
The best way to backup and work efficiently is through synchronization. There are in fact many ways you can do this. The two best, I found from experience, is using either the built in tool on your windows operating system or a software extension called SnycToy by Microsoft.
For all you early Windows adopters, you are probably familiar with something called Windows Briefcase. Well it’s still available in XP. You can simply accesses it by opening a windows explorer, selecting the drive you wish to back up on and clicking File * New * Briefcase. Then copy the files from your hard drive that you wish to back up into the briefcase folder. To keep the files synchronized with the source file on the PC, simply select the briefcase and chose Briefcase * Update All. A dialog box will appear informing you what needs to be updated and offers you the option move forward with the update.
A second way to synchronize is via a software extension by Microsoft called SyncToy. It offers more options then the simple briefcase method and is recommended for advance users. SyncToy allows the user to specify whether updates go both ways or only one way, and it handles renamed files. For more info on SyncToy click Here
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